Using Flexible Work Arrangements Responsibly (Employees)

Key considerations when applying for flexible work arrangements and guidelines on responsible use.

What to Consider When Applying for Flexible Work Arrangements (FWAs)

Suitability of the FWA

To assess the suitability of an FWA, you should familiarise yourself with its policies, guidelines and eligibility requirements. You should also assess whether the nature of your job and your work style is suitable for the FWA(s).

If the FWAs offered by your organisation are not suitable, you may try discussing other types of flexible work arrangements with your supervisor.


Performance Evaluation and Remuneration

Certain types of FWAs (e.g. part-time work), may result in a change in your work scope and responsibilities. If your FWA results in a shorter work schedule, your salary and benefits may be prorated. You are encouraged to have a candid conversation with your supervisor before applying for the FWA (e.g. on feasibility, expectations, key performance indicators, and deliverables).

If you are on an FWA for an extended period of time, there should be a mutual understanding that you might be required to revert to your regular work schedule if job performance or business operations are negatively impacted.


Operational Details

Before discussing operational details of the FWA with your supervisor, you should prepare your reasons for making the FWA request.

You may also wish to consider the following before discussing your FWA request:

  • Type of work schedule and location, if any.
  • Start and end dates for the proposed FWA.
  • How you will remain contactable and responsive to your team and customers while on FWA, and how you will continue to deliver on work outcomes.
  • Alternative work arrangements if the proposed FWA is unsuitable or not feasible.
  • Suitability and safety of the alternative work location, if any.

How to Use FWAs Responsibly

To use FWAs responsibly, you should:

  • Be accountable for your work deliverables. If your working hours are different from your supervisor, make the effort to constantly communicate your work progress, and provide updates once targets have been achieved.
  • Inform co-workers and customers about your working arrangements in advance to minimise work disruptions and remain contactable during work hours.
  • Prioritise workplace emergencies over your work arrangements, where necessary (e.g. return to office for urgent meetings when telecommuting).
  • Familiarise yourself with communication guidelines (e.g. accessibility and response times, and what to do when workplace emergencies occur).
  • Be mindful of business confidentiality when working remotely, and take the necessary precautions to safeguard all work-related information and materials.